BOD expectations

BLCOA Officer Job Descriptions (DRAFT)


President:  The President shall preside and set the agenda for all meetings of directors or members.  The President shall direct the business of the Association, subject to the approval of the Board of Directors.  Duties shall include:

  • Set the agenda for all official meetings of the Association
  • Preside over all official meetings
  • Direct the business of the Association (subject to approval of the Board of Directors)
  • Assign ad hoc committees, as required, to complete tasks relating to operation of Association activities
  • Assist in preparations for the Annual Association picnic

Vice President:  The Vice President shall perform all the duties of the President in his absence or incapacity, and perform such duties as may be delegated to him/her by the Board of Directors.  Duties shall include:

  • In the President’s absence, perform the President’s duties
  • Perform duties as delegated to him/her by the Board
  • Ensure a Butterfield Lake cottage owners roster and BLCOA membership roster for the Association is maintained and updated at least annually
  • Assist in preparations for the Annual Association picnic

Secretary:  The Secretary shall keep the minutes of the Association Annual, Special, and Board of Directors Meetings.  The Secretary shall also provide notices of upcoming meetings and be the custodian of all records of the Association, except for financial records.  Duties shall include:

  • Keep minutes of all official meetings
  • Provide notices of upcoming meetings to those involved (email or phone)
  • Keep annual Association Calendar of Events
  • Lead the preparation of the BLCOA Newsletter (Spring and Fall)
  • Make official mailings to the Association members
  • Maintain a Post Office Box for the Association
  • In conjunction with the Treasurer, keep track of annual Association memberships
  • Obtain, fill out, and mail forms for BLCOA participation in the annual NSFOLA Conference
  • Manage a review and update to the Association Constitution and By-Laws when needed or at least a five-year basis
  • Assist in preparations for the Annual Association Picnic
  • Keep list of Board members and their contact information


Treasurer:  The Treasurer shall have custody of and be responsible for all Association funds and financial documents.  The Treasurer shall collect member dues, and keep proper financial records that are subject to annual audit.  Current reports of Association finances shall be made at each meeting.  He/she shall deposit all funds in a bank account(s) and all statements shall be sent to the Treasurer.  The Treasurer shall pay all bills. All disbursements of funds shall be signed by the Treasurer or his/her backup.  In the Treasurer’s absence or inability to perform, these duties shall be performed by another member of the Board of Directors. Duties shall include:

  • Collect and track annual membership dues payments
  • Collect and track money from fund raising events such as the annual picnic
  • Collect and track money for the annual fishing derby
  • In conjunction with the Secretary, keep track of annual Association memberships
  • Provide financial reports at each official Association meeting
  • Pay all Association bills and donations
  • Maintain a bank account for the Association; ensure that a back-up Board Member with signature authority is designated/registered for use of the account
  • Keep the financial records of the Association
  • Participate in the annual audit of the Association financial records
  • Prepare proper state and federal tax forms as required
  • Assist in preparations for the Annual Association picnic


Board of Directors Members:  Members of the Board of Directors will assist the BLCOA Officers in determining the direction and activities of the Association to fulfill its objectives.  Duties shall include:

  • Participate in ad hoc committees and perform duties as delegated to him/her by the Board
  • Assist in preparations for Annual Association Picnic & Annual Meeting
  • Participate in Association activities including water testing, as required
  • Attend all Board of Directors and Association meetings when residing at the lake


News & Events 7/9/2017

Butterfield Lake water caution

A cottage owner has gotten quite sick - possibly from the lake water.  He has been hospitalized with respiratory problems since late last week.  Here is an update from him and a cautionary message in his own words:

From the cottage owner:

Update – Dr. was just in.  They are now convinced I have an unknown infection. 

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NYSFOLA News 6/23/2015

Thanks , Brad.

Thanks , Brad.Photos of New York State Federation of Lake Associations, Inc. (NYSFOLA)He got the Blue Heron Award...although I'm not sure he (the fish) really wanted it. — at The Crossings....

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